The
BCFA welcomes organizations of all sizes to be part of the Chinese New
Years Festival through sponsoring a booth on the day of the Festival. A
booth at the Festival is a great way to showcase your business or
organization to the local community and reach a group that might not
otherwise be exposed to your message. These booths are available in 3
types for various types of organizations and thier purpose at the
festival. These types are:
- Non-profit - These
booths are specifically for not-for-profit organizations that wish to
interact with the people that attend the New Year's Festival. A
qualifiying organization is one that is non-profit and non-political
who wishes to educate or inform those attendind the celebration
about thier cause.
- For Profit (non-sales) - These booths
are for businesses that want to showcase the products and services that
they offer to prospective clients but will not actually be selling any
goods at the Festival.
- For Profit (sales) - These booths are
for businesses that wish to sell their products at the Festival as a
concession or direct vendor.
For the Festival, the following price schedule will be in place :
- Non-profit - $50/table (to cover costs of cloths, coverings and drapes) (Limit 3 total)
- For Profit (non-sales) - $150 for one table (Limit 3 total)
- For Profit (sales) - $250 for one table, $100 for each additional table (Limit 3 total)
Vendor Booth Guidelines
- The BCFA will provide
each organization with one, 96 inch x 30 inch table with folding chairs as
needed (up to 3 chairs per table).
If more chairs are needed, organizations are asked to provide any
above 3 that are required. Each
table will be provided with a red plastic tablecloth. Any additional decorations are the sole
responsibility of the organization.
- Tables will be
available for decoration or display arrangement at 9:00 a.m. the morning
of the event.
- Each organization
should make an attempt to make their display as colorful and interesting
as resources allow.
- Organizations are
encouraged to have some sort of activity at their booth that will add
interest and appeal to the festival.
Childrenˇ¦s games, demonstrations of crafts, giving away of small
items with China/Chinese significance, etc.
- All tables provided
for display will be set up in an appropriate outside area as decided by
the BCFA committee and assigned to organizations on a first come first
served basis. Under no
circumstances may organizations move their tables/displays to other
locations without prior authorization from the BCFA Display Coordinator.
- Each organization must ensure that its
display is properly managed during the celebration.
- Tables or displays
must be kept in a safe, neat and orderly condition.
- The display must be
in place the entire time of the festival, from 11:00 a.m. until 4:00 p.m.
- Each organization
must provide its own volunteers except those required to set up and take
down the folding table and chairs.
- Volunteers from
displaying organizations are welcome to volunteer to assist in the
general volunteer pool for the festival when they are not required at
their display/exhibit.
- All display or
exhibits must be suitable for viewing by all ages of celebration
participants.
- The BCFA has the
right to ask any organization to discontinue its display/exhibit anytime
during the celebration the BCFA, as represented by any board member, deems
the display/exhibit to be violating the spirit of the celebration, or
causing a nuisance, safety hazard, etc.
- The BCFA will have no
responsibility whatsoever for loss, damage, injury, etc. The BCFA will ask each organization to
sign a document accepting all responsibility for any liability relating to
its display or actions of the organizations volunteers.
- There is limited
availability of electricity both from the standpoint of outlets and
amperage. Some electric service
will be available to displaying organizations. Where available, it will be offered on a
first come first served basis. Please expect to bring your own 20ˇ¦-40ˇ¦ UL certified
extension cord if you will need power.
Please send questions or comments to info@bhmchinesefestival.org.
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